Neighborhood Meeting Policy

Applicants for development proposals that are located adjacent to or within a residential zoning district shall hold a neighborhood meeting for the following applications: preliminary plat, conditional use permit, planned unit development, rezoning, or multiple applications.

Statement of Policy


It is the city's intent to expand and enhance the dissemination of information to the residents of the city and to encourage involvement by the residents in the planning process. Therefore it is the applicant's responsibility to hold a neighborhood meeting, in accordance with the guidelines described in the following paragraphs.

Procedures & Guidelines

  1. The applicant shall schedule the meeting, and send out notices/invitations at least 10 days prior to the meeting. Meetings shall be scheduled Monday through Thursday evenings starting between 6:30 pm and 7:30 pm and not on an evening preceding a holiday and not on Halloween. The applicant shall host the meeting and present the project for questions and answers. Verification that the notice was mailed consistent with the policy is required before the item will be scheduled for Planning Commission review.
  2. The meeting shall be held after the city has accepted the application and held a minimum of seven days prior to the Planning Commission meeting on the application.
  3. Notices/invitations to the neighborhood meeting shall be sent to those names and addresses listed on the public hearing notice list (within 500 feet of the subject property, obtained from Washington County).
  4. A representative from the city will be present at the meeting as an observer and to be available for city-related questions.
  5. The applicant shall make available a complete description of the request, including copies of printed materials and maps, where appropriate.
  6. When the meeting notice is mailed to adjacent property owners, a copy of the invitation shall also be sent to the members of the Planning staff, Park and Planning Commissions, and City Council. Please contact the Community Development Department for the current member rosters.

Do not indicate Planning Commission or City Council dates on your neighborhood meeting notice.

Make sure you forward a meeting notice to the city staff.

Minimum Information to be Included in Meeting Notice

  • Name of applicant, contact person, address, and phone number.
  • Proposed development name.
  • Property location description (location map).
  • Describe proposed project and application requests.
  • Meeting time, day and location.
  • Provide a copy of the notice to all property owners within 500 feet and city staff.

It is suggested that a location map and a copy of the proposed development plan be provided with the meeting notice/invitation. Also, additional copies of the development plans should be available at the meeting.