Parks Design Project Process
The parks and recreation system is an important contributor to the quality of life in Woodbury. The system preserves natural resources including, lakes, woodlands, open fields, and wetlands and makes them accessible. It also features quality recreational facilities, neighborhood and community parks, and a city-wide network of trails and preserved open spaces, providing pleasant and memorable places and recreational activities that draw people to live, work and play in Woodbury.
Woodbury has a phased approach to growth with plans for portions of the undeveloped and rural land to be developed at urban densities by 2040. This development will add new households to Woodbury and will create new parks, trails and open space needs.
Every project at starts with identifying a need. Based on the particular need, a suitable location is identified. With the need and site determined, the project moves from an initial concept to a completed project plan. The city design process consists of the following steps:
- Step 1: Initial Concept / Space and Vision
- Step 2: Solicit Feedback
- Step 3: Determine Possibilities
- Step 4: Concept Plan
- Step 5: Parks and Natural Resources Commission
Space exercise where staff determines the widest range of potentials for the site, from which the Initial Concept plan is based.
Gather input on the initial space concept to identify desired amenities to be further considered. For every project staff develops a public engagement process to gather input and ideas from community members, partners and other stakeholders.
Staff also conduct research studies to assess the cultural or natural resources makeup of the sites, and examine trends in an effort to be contemporary with the elements proposed and implemented. Input is typically gathered in two ways with project public open houses and electronic surveys as applicable.
Determine the possibilities for the project by reviewing the sites opportunities and constraints, i.e. topography, natural resources (wetland, trees, wildlife), storm water requirements or restrictions, utility restrictions, other nearby amenities both private and in the Woodbury system.
Throughout the design process staff also considers the wider system makeup creating a comprehensive approach to system development. The goal of the Parks and Recreation Department is to provide the highest quality services while supporting the city mission of promoting quality recreational facilities, neighborhood and community parks, a city-wide network of trails, and preservation of and access to natural resources.
Synthesize step 1-3 creating a concept plan based on the possibilities determined for the site and the input that has been received. Additionally, staff collaborates with Washington County, cities, other public agencies and private organizations while developing the project’s concept plan. They also research funding partners and apply for grants to further facilitate development opportunities.
Engage the Parks and Natural Resources Commission (PNRC) to determine if the scale and scope of proposed improvements is consistent with the Woodbury Park System. PNRC provides direction to be incorporated into the refined concept plan.
There are three functional areas of the PNRC: parks, natural resources, and recreation. The commission is responsible for advising the City Council and other advisory commissions regarding matters relevant to parks, natural resources, and recreation functions reflecting the attitudes and concerns of the citizens of Woodbury. The commission encourages the conservation and preservation of natural resources in order to achieve a more sustainable community.
The commission also encourages the dissemination of information to, and coordination with, individuals and organizations interested in parks, natural resources, and recreation functions such as garden clubs, civic organizations, other communities and other groups providing recreation programming in the city such as athletic groups.
The PNRC has multiple checkpoints with the Parks and Recreation staff during project concept development. Typically, the PNRC visits proposed project sites, make recommendations on initial concepts, and approves the final concept for implementation.
- Step 6: Revised Concept Plan
- Step 7: Concept Plan Approval
- Step 8: Construction Documents
- Step 9: Project Bidding
- Step 10: Project Construction
Concept plan is revised based on all the previous steps and feedback received to date creating the final concept plan. The final concept plan is the basis for construction plans moving forward.
PNRC is engaged to approved revised concept plan. A complete concept plan is the finished product of a project. The concept plan is what the construction plan is based on. The concept approval stage typically takes place in August or September the year prior to scheduled construction.
Creation of construction documents including engineering to determine what elements can be included. The construction plan provides the required engineering considerations that make the concept plan a reality. Engineering is based on factual information gathered from in-depth site investigations like soil suitability. The construction document phase is typically done in fall the year prior to construction.
Bids are solicited via the competitive market to ensure the best value for the city. The project bidding phase is typically done in winter the year of construction.
The construction phase typically begins in spring and is completed the fall of the the same year. Turf establishment typically is achieved the following spring/summer.